Minutes of Regular Meeting

November 21, 2003

The Board of Directors of the Kittitas County Water Purveyor met in Regular Session on November 21, 2003. Directors in attendance were Chairman Pat Clerf, Jim Schnebly and Mel Dyk. Also in attendance were Carol Ready, Kathleen Satnik, Jack Carpenter and Barbara Pettit.

The Agenda was approved as presented.

The minutes of the October 21, 2003 meeting were approved as presented.

Moving to Activities Update Kathleen apprised the Board the KCWP management transition is progressing. Discussion followed regarding distribution of duties. It was the consensus the only authorized KCWP hours for Carol Ready will be billed through YTAHP with Kathleen assuming all other KCWP duties. Discussion followed with a motion from Jim Schnebly and seconded by Mel Dyk that Carol Ready’s hours billed to KCWP will be on a consultant basis, at the request of the KCWP Board of Directors, at the previously approved rates of $18.50 and $22.50 per hour. The motion passed unanimously. Jack Carpenter apprised the Board the KCWP cell phone reimbursement for Carol Ready needs to be adjusted. Carol stated she would not be requesting reimbursement from KCWP for her cell phone expense.

Kathleen apprised the Board she and Carol attended the Watershed Restoration Conference where Carol gave a presentation on Maintaining Local Control in the era of TMDL’s and Kathleen was awarded first place in a poster competition.

Kathleen apprised the Board the water quality sampling will be completed with post season

samples. Jack Carpenter suggested sub surface sampling on a monthly basis. Discussion followed with the consensus the monthly sampling is not necessary at this time and that sites be monitored for events that would effect the water quality.

Kathleen apprised the Board she is preparing the FY 2005 DOE grant application.

Deviating to YTAHP Update Carol apprised the Board work continues on projects and KCWP has a new funding agreement.

Returning to the Agenda Kathleen discussed the water quality lab explaining there is a possibility KCCD may participate in the cost of establishing a water quality lab. Jack Carpenter apprised the Board KRD will begin construction on the water quality lab facility with the understanding accreditation and funding is pending. Kathleen apprised the Board

she is in the process getting turbidity accreditation.

Kathleen apprised the Board in reviewing the current 319 grant by task in detail the funding is not there for establishing the lab or fixed site sampling. Kathleen further apprised the Board task 3 requires the remaining funds be spent on approved landowner projects by April, 2004. Kathleen further explained she has requested DOE approval to extend task 2, 3 and 4 to October, 2004 with DOE approval pending. Lengthily discussion followed regarding projects approved for task 3 funding with the consensus the information be taken back to Boards and information distributed to landowners for submission of eligible projects which will be reviewed on a case by case basis.

Barbara Pettit presented an update on the required 25% match for the 319 Grant explaining the match from the DOE $40,000.00 state grant was tentatively approved for match by DOE on the DOE 319 Federal Grant explaining she requested an opinion from the State Auditor’s Office during the current KRD audit. Barbara continued explaining the State Auditor’s Office opinion required written approval from DOE State and Federal grants explaining she is currently working on getting the required approvals. Barbara further explained she is not aware of additional match available which would mean KCWP provide the 25% matching requirement over and above the tentatively approved DOE $40,000.00 match.

Jack Carpenter apprised the Board Kathleen Satnik is now performing as grant manager with the recommendation Kathleen Satnik rate of pay be increased to $22.50 per hour. A motion from Jim Schnebly and seconded by Mel Dyk authorized Kathleen Satnik’s hourly rate be increased to $22.50 per hour effective January 1, 2004. The motion passed unanimously.

Moving to Board of Joint Control Kathleen apprised the Board Barbara Pettit submitted a bid proposal for accounting services. Pat Clerf apprised the Board Mary Young-Ness will not be submitting a bid. Barbara Pettit presented her accounting proposal. Kathleen presented estimated yearly operating costs explaining there are still unknown costs and this is only an estimate. Discussion followed with the consensus research continue regarding the formation and independence of the Board of Joint Control.

All Business having been concluded the meeting adjourned.

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Pat Clerf – Chairman